does ap prefer said or says

Olvin

2 min read

·

11-01-2025

2

0

Share

AP Style: "Said" vs. "Says" – A Definitive Guide for Writers

The Associated Press (AP) Stylebook is the gold standard for many journalists and writers, providing clear guidelines on grammar, punctuation, and style. One common question revolves around the preferred usage of "said" versus "says" in attribution. While both are acceptable, the AP Stylebook leans strongly towards "said" for most situations.

This preference isn't arbitrary; it stems from a focus on clarity and conciseness. Let's delve into the reasons why:

Why AP Style Favors "Said"

• Impartiality and Objectivity: The word "said" is considered a neutral verb. It doesn't add any emotional coloring or emphasis to the quoted material. This aligns with the AP's emphasis on objective reporting. Using "said" keeps the focus squarely on the information being conveyed, not on the writer's interpretation of the speaker's tone or demeanor.

• Clarity and Readability: "Said" is a short, simple word that doesn't distract the reader. More descriptive verbs, while sometimes tempting, can draw attention away from the quote itself and potentially introduce bias. The AP Stylebook prioritizes clear, concise writing that is easy for the reader to understand.

• Consistency: Consistent use of "said" contributes to a smoother reading experience. Switching between "said," "stated," "remarked," and other verbs can create a jarring effect and disrupt the flow of the text. Using "said" consistently makes the writing more uniform and professional.

When "Says" Might Be Appropriate

While "said" is the preferred choice in the vast majority of cases, there are limited instances where "says" might be acceptable within AP Style:

• Present Tense Quotations: If you are directly quoting someone who is speaking at the moment, "says" is appropriate. For example, in a live broadcast or a real-time interview, you might write, "The mayor says, 'We are committed to improving our city's infrastructure.'"

• Indirect Quotations: If you are paraphrasing or summarizing what someone said, "says" can be used. For instance, "The witness says the accident happened quickly." This isn't a direct quote, so the formality of "said" is less critical.

Beyond "Said" and "Says": Avoiding Overused Attribution Verbs

While the AP Stylebook favors "said," overuse of even this word can make your writing monotonous. Instead of resorting to synonyms like "stated," "remarked," or "declared," focus on crafting clear and concise sentences that minimize the need for elaborate attribution. Strong writing often requires fewer attribution verbs.

Conclusion: Mastering AP Style for Attribution

For most writing adhering to AP Style, using "said" for direct quotations is the recommended approach. Its neutrality, clarity, and contribution to consistent style make it the best choice for maintaining objective and readable reporting. Reserve "says" for specific circumstances, such as present-tense quotations or indirect quotes, and prioritize strong writing that minimizes the need for excessive attribution. By mastering this simple guideline, you enhance the quality and impact of your writing.